RedTail Horizons
OPERATIONS NAVIGATOR — v0.1 CONCEPT
▸ WHAT DO YOU NEED TO DO RIGHT NOW?
Run the Daily Intel (Perplexity) +
1
Open Perplexity
perplexity.ai
→ perplexity.ai — bookmark this
Use the AI search. Paste the query for today's rotation below. Five days, five topics.
2
Copy Today's Query
5-day rotation — Mon to Fri
→ tap the day, copy, paste into Perplexity
Each day covers a different topic. Use the copy buttons below.
Monday
Ignition / Field Story
"What are the most compelling real-world examples of drones or aerial intelligence delivering measurable outcomes on civil construction, infrastructure, or utilities projects in Australia in the past 7 days? Any project wins, case studies, or field stories?"
Tuesday
Capability Spotlight
"What are the latest commercial drone technologies, sensors, software platforms, or workflow innovations relevant to infrastructure inspection, photogrammetry, or aerial data delivery in Australia? Any new releases, updates, or capability advances in the past 7 days?"
Wednesday
Future-Forward
"What emerging trends, regulatory changes, or technology shifts are shaping the future of commercial drone operations and aerial intelligence in Australia? Any CASA consultations, industry forecasts, or strategic developments worth watching?"
Thursday
Thursday
Tenders & Grants
"What Australian government tenders, grants, or funding opportunities are currently open that are relevant to UAV operations, aerial intelligence, regional technology, or civil infrastructure services in Queensland?"
Friday
Market Intelligence
"What are the latest market movements, new entrants, or competitive developments in the Australian commercial drone and aerial intelligence sector? Any new contracts, capability announcements, or demand signals from civil construction, utilities, or infrastructure clients?"
3
Format with Claude
claude.ai
→ claude.ai → RTH Business account
Paste the Perplexity output into Claude. Ask: "Format this as a daily RTH intel brief in RTH voice."
4
Publish to Squarespace
squarespace.com/login
→ Pages → Blog → New Post
Paste the formatted brief. Tag: Intel. Publish. Feeds the weekly digest on Friday.
I Need to Fly a Job +
1
Pre-Flight Checklist
RTH-CHK-001→ AppSheet → Checklists
Complete before every flight. No exceptions.
2
Job Safety Analysis
RTH-JSA-001→ AppSheet → JSA
Site-specific. Fill out on location before launching.
3
SWMS (civil sites only)
RTH-SWMS-001→ Google Drive → Compliance
Required for all construction and civil sites.
4
Mission Log
AppSheet → Mission Log→ AppSheet
Log flight time, battery cycles, and outcome after every flight.
5
Post-Flight Battery Check
AppSheet → Assets→ AppSheet → Maintenance
Log battery cycles after landing. Keeps the maintenance trail current.
Something Went Wrong +
1
Stop. Secure the site.
On-site action first→ Do not move the aircraft
If there is injury or significant damage — stop, photograph everything, secure the area.
2
Incident & Safety Report
RTH-IR-001→ Google Drive → Compliance
Complete within 24 hours. Be factual, not defensive.
3
CASA Notification (if required)
CASA Portal→ casa.gov.au
Required if: injury, significant aircraft damage, or near-miss with manned aircraft.
4
Update Mission Log
AppSheet → Mission Log→ AppSheet
Cross-reference the incident report against the mission entry.
5
Review & Update JSA
RTH-JSA-001→ Google Drive → Compliance
Update the JSA to reflect what caused the incident. Prevents repeat.
I Have a Client Enquiry +
1
Capability Statement
RTH-CAP-001→ Google Drive → Sales
Send this first. Tier 1/2 procurement-ready. Sets the professional tone immediately.
2
Site Intelligence Report Sample
RTH-SIR-Template-v1→ Google Drive → Reports
Show construction clients what the deliverable looks like before they commit.
3
Quote / Scope of Work
Proposal Template→ Google Drive → Sales → Proposals
Define deliverables clearly. Agree format before flying.
4
Check Inbound Enquiries
Squarespace Forms→ squarespace.com/login → Forms
Check daily. Inbound contact form submissions sit here.
5
Log Contact in HubSpot
HubSpot CRM — Free→ app.hubspot.com → Contacts → New
Every enquiry gets logged here. Name, company, how they found you, where they're at. This is your client pipeline — not your head.
6
Send Loom Walkthrough (after job)
Loom — Free→ loom.com → New Recording
Record a 2–3 min Loom walking the client through their report. Send the link with the PDF. Most drone operators don't do this. RTH does.
Weekly Briefing / Content +
1
Compile the Week's Intel
Squarespace Blog→ Blog → this week's daily posts
Pull the 5 daily intel posts together. These are the raw material for the weekly brief.
2
Draft with Claude
RTH-WB-001→ claude.ai → RTH Business account
Paste the week's intel. Ask for a weekly briefing in RTH voice. Target ~6 minutes.
3
Record the Podcast / Loom
RTH Weekly Podcast→ loom.com or your recording setup
Loom is the fastest option right now — record straight to a shareable link. No editing, no upload workflow. Graduate to proper podcast setup when volume justifies it.
4
Facebook Post
RTH-SMM-002→ RTH Facebook Page
Use Phase 1 templates. Rural QLD landowners, contractors, agents.
5
Publish Weekly Brief
Squarespace Blog→ Pages → Blog → New Post — publish Friday
Tag: Weekly Brief. This is the paid digest base content.
CASA / Compliance +
1
Excluded Category SOP
RTH-SOP-001→ Google Drive → Compliance
Governs all sub-250g operations (Mini 4 Pro). Know this document cold.
2
ReOC Operations Manual
RTH-OMS-001 v2.0→ Google Drive → Compliance
Applies once ReOC is active. 2kg–25kg MTOW operations.
3
RePL Licence Check
CASA Register→ casa.gov.au → Licence lookup
Verify your RePL is current before any commercial work.
4
RPAS Registration — M4P-01
Registered→ casa.gov.au → RPA Register
Airframe M4P-01 registered. Verify before adding any new assets.
5
Audit Trail
AppSheet → Compliance→ AppSheet
All logs, checklists, and incident reports feed the audit trail automatically.
Business / Admin +
1
AppSheet — Master Operations
RTH AppSheet→ appsheet.com — bookmark on phone
Compliance, flights, assets, operators, maintenance. Everything operational lives here.
2
Squarespace — Website
redtailhorizons.com.au→ squarespace.com/login
Domain, pages, blog, product listings, contact forms.
3
Financials & Invoicing
Google Drive → Admin→ QuickBooks / Google Drive
Invoice after delivery. Log against the mission.
4
Insurance
Google Drive → Admin→ Google Drive → Insurance
Verify cover is active before any client work. Check annually at minimum.
5
Founding Doctrine
RTH-DOC-001→ Google Drive → _RTH — Vision & Founding Doctrine
The source of truth. When in doubt about any decision, come back here first.
Tools & Logins — Full Stack +
1
AppSheet — Operations
appsheet.com→ appsheet.com — bookmark on phone home screen
Master operational system. Flights, compliance, JSA, assets, maintenance, operators. This is the daily field tool.
2
Google Drive — Document Library
drive.google.com→ drive.google.com → _RTH folders
All SOPs, checklists, compliance docs, sales docs, and the Founding Doctrine live here. This is the master file store.
3
Squarespace — Website & Blog
squarespace.com/login→ squarespace.com/login → redtailhorizons.com.au
Website, blog (daily intel + weekly brief), contact forms, product listings. Public face of RTH.
4
HubSpot — Client CRM
app.hubspot.com — Free→ app.hubspot.com → Contacts / Deals
Log every enquiry, track every client conversation, manage the sales pipeline. Don't let leads fall through the cracks.
5
Perplexity — Daily Intel
perplexity.ai — Free→ perplexity.ai — run Mon–Fri rotation
AI-powered search for daily intel queries. Use the 5-day rotation from the Daily Intel section of this navigator.
6
Claude — RTH Writer / Formatter
claude.ai — RTH Business account→ claude.ai
Formats Perplexity output into RTH intel briefs, drafts weekly briefings, builds and updates this navigator. Writer role in the RTH system.
7
Loom — Video & Walkthroughs
loom.com — Free→ loom.com → New Recording
Client report walkthroughs, field pilot onboarding videos, weekly brief recordings. 25 videos on free tier. Record, share link, done.
8
RTH Facebook Page
RTH-SMM-002→ facebook.com → RedTail Horizons page
Phase 1 social. Rural QLD landowners, contractors, real estate agents. Use SMM-002 templates for posts.
9
CASA — Regulatory Portal
casa.gov.au→ casa.gov.au → Operator login
RePL verification, RPAS registration, incident reporting (if required), regulatory updates.